reports

report // (n.) //  An account presented usually in detail. report // (v.) //  To make or present an often official, formal, or regular account of. report // (v.) //  To make a report.

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 * Basic Report Format layout of report example **

Title Page

Table of Contents

Synopsis/Executive Summary

This tells your reader what the report is about as it describes the topics or issues discussed; indicates the depth of the discussion; as well as providing a summary of the recommendations and reasons for them. It is usually one paragraph of approximately 120 words. Usually this is not included in your word count.

1. Introduction

This tells your reader what you're going to tell them in the body of your report. Your introduction gives the background to the report; why it is useful; what other objectives are; the purpose of the report; the limitations of the report…

2. Discussion

This is where you begin the discussion, outlining relevant facts and events. This is the main body of the report, and format may include headings and sub headings eg:

2.1 Headings 2.1.1 Subheadings

3. Heading

3.1 Headings 3.1.1 Subheadings

4. Conclusion

This is where you give an overview of the material presented in the discussion and an interpretation of the relevant facts and events.

5. Recommendations

These are drawn from your conclusions. Your recommendations outline the specific actions that are required. When detailing your recommendations you may also need to consider who will action them; how they will be measured; and the timeframe for the recommendations. The priority that you place on each recommendation may also be required.

References

A listing of all resources referred to in the report; assembled in author alphabetical order. These are not included in the word count. Refer to Topic 9 of this guide for more detail.

[|report out]  ** Technical Project Reports: A Students Guide ** ** Check List: Before writing the technical report **


 * 1) Decide who the intended reader of each section is and address that section to him. Clearly state the projects objectives, how it relates to work done by others, the methodology and the achievements. ( [|Chapter 2] )
 * 2) Look at examples of good reports to know what to head towards.
 * 3) Use the Report Format Template.
 * 4) Make a detailed report layout plan. Recall all of the topics you want to include and put them in a logical order. Finalise and agree the plan with your supervisor before you start writing.
 * 5) Explain clearly. You should aim to include figures, graphs and tables to improve your explanations.
 * 6) Present your thoughts, sentences and sections in a logical order.
 * 7) Make it easy for the reader to understand the point you are making and the supporting evidence proving that point.
 * 8) Keep your readers attention.
 * 9) Keep regular back ups in several places.
 * 10) Hand draft to your supervisor for comments.