how+to+plan+an+art+exhibition

Draw up floor plans
 * __ How to plan an art exhibition  __ **

Obtain a detailed floor plan of the exhibition space which shows the measurements and placement of all walls, doors and windows. Draw this plan to scale onto the largest sheet of paper you have. Make a special note of any architectural features such as alcoves, pillars, electrical switches, pipes and lighting.

Indicate the traffic flow. Draw arrows onto your plan showing the likely route your visitors will take when walking around your exhibition.

Select your focal point: A focal point is a very good idea as it will spark the interest of the visitor as soon as they enter. It is normally the biggest, best painting you have, displayed in the best spot in the exhibition space. This area is normally directly opposite the main entrance and will have a suitable spot light on it. On your floor plan mark this spot with a star.

Select the number and size of artworks: Use small post-it notes to represent each artwork and stick them onto the walls of your floor plan. Write the size of each painting on the top ensuring you vary the sizes as you move around the space. Do not cram your paintings in -- have adequate space around each one to display it at its best potential. Keep moving the post-it notes until you are satisfied with the layout.

Design your artworks: Design each artwork in more detail using your exhibition theme as your guide. Transfer a brief description and thumbnail sketch of each artwork onto the post-it note, using colored pens or pencils if necessary.

Start painting: When you are happy with the overall layout of the exhibition hang your floor plan onto the wall and start painting. As you complete each artwork cross it off and move onto the next one. You can evaluate your progress at a glance and adjust the designs and locations of the artworks easily.

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 **Before the Exhibition ** **1 ** **The intentions and expectations of the exhibition**   **To promote … ** **To celebrate student achievements ** **To share ideas about a topic …. ** **To share with other Arts subjects in a combined Festival ** **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To support an … initiative **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">2 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **The particular students the exhibition is for** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Mixed levels, Whole school, A year level or levels **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Combined with other school(s), Combined with work of Art Staff **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">3 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **The best possible time for the exhibition** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">4th December Celebration of ability- mental health week… <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">4 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **The length of time the exhibition should be left up: Long term, Short term, Other…** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">5 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **The best place for the exhibition to be held. Freo town Hall** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">6 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Booking the venue – if required** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">The venue needs to be booked to avoid clashes of use **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Additional days need to be booked for setting up and dismantling the exhibition **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">7 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **The scale of the exhibition: Large with many works, Small with fewer works, One work per student or multiple works, Displays or demonstrations of students at work, Other** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">8 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **The selection criteria for inclusion: Selected by students/staff/other** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">- Any or all work **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">- Selections based on __artistic__ quality (technique/skill/style/use of materials **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">  **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">- Selections based on __interest__ quality (meanings/messages/values/opinions **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">- Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">9 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Allocation of areas of responsibility in organizing the exhibition:** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Communication, Gaining support, Display and set up, Advertising, Recording the exhibition, Food and beverages, Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">10 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Supervision of the exhibition when it’s open: Art staff, Students, security staff,** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">11 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **The nature of the opening: Formal with invited guests and speakers, food and drinks, Informal, No opening, Other** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Potential speakers at the exhibition opening ** **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Artist, Mayor, Art Gallery Director (National/State/Regional/Local/Private) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Art Historian, Minister for arts, Mental health…. **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Past Art students, Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">12 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Support equipment required (other than for display)** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Tables for food and drinks **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Tables for workbooks/journals or diaries **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Cooling and heating facilities (ice buckets, access to a kitchen) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Speaker lectern and microphone **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Pedestal for flowers **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Special lighting (e.g. stage lights, spot lights **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">  **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Music facility and equipment – live or recorded **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">   **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">   <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">   **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">13 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Gaining help and assistance in running the exhibition** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Students whose work is in the exhibition **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other students of different levels or non-Art students **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Parents (parents of students exhibiting) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">14 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Advertising the exhibition** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Reporting by the media/local newspaper **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Word of mouth **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Designing and printing of Posters/Invitations/brochures/signs etc, around the TAFE, community (these need to be good quality) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Advertising in local media and shop windows **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Local schools **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Official invitations **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Personal invitations – staff and students **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Parents and friends **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Determine when and where these need to be installed, displayed or sent out **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **__<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Information that needs to be included __**<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Art Exhibition/Date/Time/Location/Venue of Formal Opening/Other opening dates and times/contact name and number/photograph or student artwork **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">15 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Display boards and equipment** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Determine whether to build or hire display boards and equipment **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Enquire about display board availability and costs for hire **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Determine size and number of boards and stands required **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Determine and order display boxes, mannequins etc. **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Display boards need to be ordered __very early__ due to needs elsewhere **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">16 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Food and drinks** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Determine whether the TAFE or an outside agency will provide food and drinks **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Determine food requirements and costs **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Determine what drinks are required – alcoholic/soft/water/tea/coffee etc. **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Place orders when appropriate **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">17 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Setting up and mounting equipment** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Staples and staple guns, Hammers and nails, hooks, pins **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Velcro dots, Sticky labels, Captions, Frames, Mount boards and mats **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Cutting blades or mount cutting tools, Mounting boards masking tape **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Marking pens and pencils, Scissors **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">18 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Recording the exhibition** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Allocating a student to take photographs or video **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Allocating a teacher to take photographs or video **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Using the TAFE photographer **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Employing a professional photographer or video producer **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Providing cameras, lights, tripods, stands etc. **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">19 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **students & staff meeting to check all arrangements** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">All is ordered, booked and prepared **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Art works are finished and dry **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Artworks are mounted or framed if needed **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Publicity has occurred **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Whole TAFE knows and is reminded about the event **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Supervision of space during set up is organized ** **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Delivery date and time is confirmed (ie how will art be taken to venue?) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">20 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Devising a floor plan for the exhibition** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Layout to consider viewing, access and movement **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Display boards (some suppliers will put boards in place) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Supervision of delivery and set up is essential **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Small tables for workbooks **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Food and drinks tables **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Lectern and microphone **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Flowers **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Musicians **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Rubbish bins **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Students to hand out food **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">21 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Deciding on appropriate thank-you gifts/ speech** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Purchasing and wrapping (wine or other) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Storing until opening **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Delivering to the venue on opening night **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Organizing someone to thank speakers and to make presentations. **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: #993366; font-family: 'Times New Roman','serif'; font-size: 24pt;">Setting up the Exhibition **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">23 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Organizing a nearby storage area for Art works and equipment** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To avoid damage **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To make Art works quickly and easily accessible **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To keep out of the way of other activities **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">24 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Moving artworks to exhibition space** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Coordinating people to carry works from the Art rooms to venue such as **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Students, Parents, Other **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">25 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Hanging artworks: Teachers work in teams of at least 2** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Art works first laid out on floor and spaced under display boards **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Heavy or large works hung first using nails, hooks, hanging systems **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Lighter works pinned, stapled, velcro-dotted to boards **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Captions on pre-cut card attached **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">26 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Cleaning and preparing exhibition space prior to Opening** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Floor swept **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Display equipment removed but held nearby for emergencies **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">All Art works checked **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Drinks placed in ice containers **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Glasses put out on tables **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Food prepared for heating and serving (school or outside agency) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Flowers delivered and set in place **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Bins in place **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: #993366; font-family: 'Times New Roman','serif'; font-size: 24pt;">During the Exhibition **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">27 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Exhibition Opening** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">All staff and art students expected to be present **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Staff and Art students encouraged to dress up **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Staff and students with specified tasks arrive early **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Special lighting turned on **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Recorded music turned on (check sound level before opening) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Live musicians set up and playing prior to opening (unless they will just perform a special item only) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Visitors arrive and are welcomed **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Catalogues (if produced handed out or sold on entry) **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Food and drinks taken around by pre-organized students ** **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Time allocated for the Art works to be viewed **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Formal opening talks and speeches delivered (short). ** **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Thanks to visiting speakers and presenting of gifts **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Time for works to be viewed **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Closing and securing of venue **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: #993366; font-family: 'Times New Roman','serif'; font-size: 24pt;">After the Exhibition **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">28 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Outside access to the venue is closed to outsiders** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">For efficiency and safety only people working on dismantling the exhibition should be inside the venue **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Art works need to be protected **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Moving of boards and equipment should no be hampered **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">29 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Art works are carefully removed from boards: People need to be allocated to this task. Art works need to be moved immediately to a safe place** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">30 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **All Art works returned to Art rooms** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">People need to be allocated to this task **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">Art works should not be left in the venue **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">31 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **All equipment returned** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">32 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Display boards and hired equipment removed and/or picked up** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">33 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Venue cleaned and checked** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">34 **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;"> **Debriefing by staff and students** <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To determine the level of success **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To determine direction for future exhibitions and for future staff **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To prepare a report for records and for the TAFE **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To assist in writing the exhibition up for school publications **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> **<span style="color: navy; font-family: 'Times New Roman','serif'; font-size: 13.5pt;">To provide a list of people to thank for assisting in the exhibition. **<span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="color: black; font-family: 'Times New Roman','serif'; font-size: 12pt;">